Behind every successful event, there’s an efficient security system.
Large-scale events are always a concern because of the huge crowds it welcomes. These places could turn into absolute life hazards if not managed properly.
Whether you are planning a large-scale event or something more intimate, one of the most important components of event planning is ensuring that your guests are safe and secure. For this, event organisers put a lot of emphasis on hiring the best security services.
But your responsibility doesn’t end there! In order to provide the best security at your event, you must collaborate with your security services provider.
Here’s how you work with your provider to ensure the success of your event.
1. Compile Your Guest List
There are primarily two types of events. One is invite-only, and the other is an open event. Each of these events requires different levels of security.
If it’s an invite-only event, you should know who is attending. You can compile a list of all attendees prior to the event. This list should include full names, contact information, and any other details that might help identify individuals.
Some hosts even provide entry passes to avoid party crashers. Undoubtedly, these two approaches ensure that no unwelcome visitors make their way in.
2. Hire Security Guards
Have a professional team of security guards in Melbourne on hand during the entire duration of the event. This team should be trained in crowd control and able to handle any incidents that may arise during the event.
The security personnel should have the guest list, if any and check the entry passes. This is the first and most important layer of security at events.
As the event organiser, you should also ensure that all the security personnel have the necessary equipment, such as walkie-talkies, proper uniforms, batons, etc.
Because an event has a big crowd, security personnel would need more efficient equipment than usual. For example, if they have walkie-talkies, communication would be quick and effective in case of an emergency situation.
3. Use Metal Detectors
Utilise metal detectors or pat down searches at entry points for added security measures depending on the size and type of your event as well as its location.
For certain events such as concerts or conventions, these measures may be necessary to adhere to fire codes and protect all those attending from potential harm.
4. Put up Signs
Events should have rules to protect the people, property, and the event itself from any harm. These rules could include policies regarding videography or photography, food and beverages, or potentially harmful items.
Have clear signage outlining the rules of the event so as to inform visitors ahead of time what they can expect once inside the venue.
Along with the rules, signs are also needed to separate one zone from another in the event. For example, separating the ticket counter from the food court or the loo with signs makes it clear for the guest to navigate the venue.
5. Install Surveillance Cameras
Invest in good surveillance cameras and install them throughout your event space if feasible (and legal). If the venue is a commercial space you rented for the event, it might already have cameras all over the place. But if it’s your own space, you should have the cameras installed.
It provides extra protection by allowing you to monitor activity both before and during your event in order to identify any suspicious behaviour early on and respond if needed.
The camera footage will also come in handy when investigating an unfortunate incident that took place in the event.
6. Know-How of the Venue
As the event organiser, you should have a complete understanding of the layout of the space, including the entrance, exits, fire escapes, rooftop entries, any secluded corners, the neighbourhood, etc., before the event is set up.
Then have ample staff stationed at exits and other vital points throughout the venue. The security guards will ensure that no one tries to sneak out with stolen items or cause trouble.
7. Restrict Access
Limit access to back-of-house areas unless necessary for certain individuals helping out with setup/cleanup or performing duties during the event (e.g., catering staff).
Make sure only authorised personnel are allowed into these areas by implementing proper identification protocols such as badges or lanyards with name tags attached, etc.
Conclusion
Tightening up your security may seem daunting but it’s essential for ensuring that everyone has a safe and enjoyable experience at your event—both attendees and organisers alike!
By following these 7 tips, you can rest assured knowing that you have taken all necessary steps towards creating an atmosphere where everyone is protected from potential harm or theft!
However, for all this, you first need a reliable security services provider. Gather references from your friends and colleagues as your first step. Then communicate your requirements and discuss your concerns with the potential provider.
Remember, it is vital you and your provider are on the same page about the security needs of your event.
As a start, here’s our recommendation. Reach out to Aligned Security Force and see if you find their services fit your needs. Apparently, they provide the best security guard service in Melbourne.
We hope you found this article insightful. Keep what we discussed in mind, and make your event a success!
