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Ask Accounting Launches A Comprehensive Guide For Adding An EIN To An Existing Payroll Subscription

New York, USA, August 11, 2023 – QuickBooks accounting software has assisted millions of small and mid-sized business owners in properly managing their finances and records. A few software add-ons may take one of the most effective accounting software to the next level. EIN is one such tool that a user may add to their existing QuickBooks Payroll subscription. Many QuickBooks customers find it difficult to enter their EIN into QuickBooks payroll. As a result, we’ve written this post to walk you through the process of adding an EIN to QuickBooks Payroll Basic, Standard, or Premier.

Employer Identification Numbers, often known as tax ids, are nine-digit numbers used by the IRS to track a company’s tax obligations.  Most QuickBooks customers who need to add an EIN to their QuickBooks Payroll Subscription need to know their zip code, service key, and EIN. This article will walk you through each process of adding an EIN to your QuickBooks payroll account, as well as certain limits and criteria. Follow the article all the way to the end for comprehensive and in-depth information.

Criteria and limits to add an EIN to an Existing Payroll Subscription

There are several criteria as well as limits for adding an EIN to QuickBooks payroll. The key criteria and constraints are listed below.

  • In order to execute payroll for all firms on one payroll subscription, the user must utilize the same registered copy of QuickBooks Desktop on the same PC.
  • QuickBooks Desktop Payroll is set up to only handle one company data file per EIN. If you attempt to use several business files under the same EIN and payroll subscription, you may face difficulties.
  • The contact details and QuickBooks Desktop payroll manager for the payroll subscription will remain identical for all companies included in a single subscription.
  • If you utilize Direct Deposit (DD) to pay your employees, you can have many firms (independent data files with distinct EINs) on the same DIY Payroll subscription.
  • Each QB Desktop Payroll service can only add a restricted number of firms to a single subscription. Please keep in mind that the limit is determined by firm data files rather than staff numbers.
  • If the user owns an Enhanced Payroll for Accountants license, it is not suggested that service keys be given to customers. This may expose the payroll subscription account to unauthorized users.

Instructions for adding an EIN or another organization to your subscription

  • Select the “Employees” option.
  • Following that, Select the “Payroll” option.
  • Choose “Use My Existing Payroll Service” in the top menu bar.
  • Select “Add File” from the Account Maintenance box.
  • Select the “Add to Subscription Number” (SUBSCRIPTION NAME) radio button.
  • Enter your information, including your Zip code, and pick additional options. “I have an existing subscription if you do not see your own subscription on the list.”
  • If the option button (Add to Subscription Number (SUBSCRIPTION NAME) is not accessible, the payroll service has already been authenticated in the business file.
  • If you have a service key in the file and want to switch the EIN to your current subscription, you can do so.
  • Click the “Next” button.
  • When the “Review Information” window displays, click next one more to add the firm EIN without paying an additional cost.
  • Choose “Print” or return to QuickBooks. You will see a payroll subscription window appear to validate, and the service will be added immediately.
  • Check the “Service Key” right now.
  • Select the “Employees” tab.
  • Then click the “My Payroll Service” button.
  • Choose “Manage Service Key” from the top menu bar.
  • Tap “View,” and the new service key with an Active Status will be shown.

If you encounter the aforementioned problem, consider the following solutions. If you purchased a subscription straight from Intuit before creating a payroll business file:

  • Find the service key for the “EIN” that needs to be added.
  • Use the Automated Service Key or “Disc Delivery key” tool from Intuit.
  • If you want assistance, please contact our QuickBooks specialists.
  • Give us your EIN, and we’ll give you a one-of-a-kind service key. (Use the automated service key or disc delivery key tool if you receive updates by disc.)
  • Select the “Employees” tab.
  • Navigate to the “Payroll” menu.
  • “Payroll Service Key” may be found in the top menu bar.
  • Tap “Add” and enter the service key as a single integer without any hyphens.
  • In case the “company file” already contains the payroll service key, click “Add” and enter your service key.
  • Now press the “Next” button.


Adding an EIN to a QuickBooks payroll subscription is a simple process that only takes a few minutes. The actions outlined here will assist you in moving or adding an EIN to a separate QuickBooks desktop payroll subscription. If you still need help with this procedure, please call our QuickBooks online support to speak with a trained QB specialist.

Our specialists have the necessary skills, technology, and knowledge to help you with any QuickBooks-related issue in the shortest amount of time.

Contact Info:

Name: James

Organization: Ask Accountings

Phone: +1 848 444 1303

Email: support@askaccountings.com

Website: https://www.askaccountings.com/

Address: 160 Utica avenue,Brooklyn, NY, 11213, USA