You may already be familiar with PDF and how you can utilize it every day. This file format is one of the most efficient ways to file documents for long term archiving. In this article, we will take a look at some of the most important information about PDF and how it can benefit you.

What is PDF?

PDF means Portable Document Format, PDF is created by Adobe and is being used to view documents digitally. It is a universally compatible format that can be viewed on any PostScript format. Because of this, many people prefer to convert their files before sharing them.

What files can you convert to PDF?

Using PDF is convenient simply because you can use it on all types of files. For example, you can convert Doc to PDF and create an image-finish of your important and confidential documents. In that way, you will keep the integrity of your file because it cannot easily be edited. Furthermore, it adopts the formatting you used on your document and will appear the same as you see it on your computer.

Another file that you can convert to PDF is slideshow presentations. It is the best way to create a backup file of your presentation in case you encounter any technical issues. You can also use it as a module to send to your peers, so they will have a reference for your talk. Moreover, you can also convert a spreadsheet to a PDF. In that way, it will be easier for you to interpret a lot of data, and other users will not mess with the formula.

One of the downsides of sending a raw file to another user is that word processing software such as MS Word comes with different versions. Because of this, some features may not be available to others. With PDF, it is like you are publishing the document, which makes the format permanent.

A more advanced PDF conversion is for images and HTML pages. You can combine and convert multiple pages into a single PDF file. It is like creating a photo album. It is a smart way to save space on your computer. You can also use PDF to save webpages. In that way, you can still access your information even if you are offline. It is like printing the document, but instead of using paper, you will have a digital copy.

Advantages of using PDF

Using PDF gives a lot of benefits. Here are some of the advantages to remember:

  1. Compatible with all devices 

PDF can be accessed using all types of devices such as computers, laptops, smartphones, and tablets. In that way, you do not need to turn on the computer if you need to review a document. You can open it using your mobile phone. You can work remotely anytime, anywhere.

  1. Interactive file

 PDF is an interactive file where you can integrate a lot of content such as texts, images, videos, audio files, hyperlinks, and buttons. It is the perfect document format to use when you submit a comprehensive document for client presentations or classroom discussions.

  1. Secured with password encryption 

One of the best features of PDF is your ability to protect your files. You can encrypt your PDF with a password that will only be accessible to authorized persons. Through this, only a limited number of people can view your file. It is best for confidential information such as contracts, payrolls, invoices, and more.

  1. Easy to share 

PDF is a small file compared to other file formats. Because of this, it is easier for you to share the file via email and other messaging apps.

  1. Save computer storage 

Because it is a consolidated file, you can save some space on your computer. Instead of having several document files, you can convert all of them into a single PDF file.

The benefits of using a PDF file can be more experienced if you are using an online PDF tool. It is a web-based platform that allows you to modify and manage your PDF files. It has a lot of features and services that can make your PDF better.

Using an online PDF tool

There are other ways to manage a PDF file, such as downloading software on your computer. However, using an online PDF tool is free of charge, and it is very convenient. Some of the things that you can do are the following: convert files, merge multiple PDF files, edit the content of your PDF, add a watermark, insert page numbers, and more.

One of the best things about using an online PDF converter is that you can use it on any device. For as long as you have an Internet connection and a browser, you can utilize all their features. There is no need for you to move from one device to another. You can also guarantee that it is safe malicious activities because all information will be deleted an hour after the process.

If you are looking for a reliable online PDF platform, you can check out PDFBear. Visit their website to know more.